Extract from Jim Gill's article "ROT Removal: Why Information Governance is Vital for Corporate eDiscovery"
Corporations create a huge amount of data each year, but there is no standard from company to company on how that data is managed. Some take a “keep-everything” approach, while others strive to retain only what’s necessary for operations and compliance.
But even with some records management policies in place, a significant percentage of an organizations’ data is ROT (Redundant, Obsolete, Trivial):
If your files are like those on my laptop, then you have a perfect example of redundant: there are multiple versions of the same document, along with various iterations throughout the revision of a document.
For obsolete, just think of announcements and reminders from previous events or webinars long past.
And finally, for trivial, we can turn to today’s eDiscovery Blues™ All joking aside, sports news updates and online shopping ads have become such a regular source of data, that some companies build templates and filters, which automatically remove them from searches.
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