Call it Sunshine Law, FOIA, or Open Records Act, responding to a public records disclosure request, just like discovery is time consuming and under the duress of trying to meet the strict deadlines, it opens the agency to mistakes and risks of accidental disclosure. Most agencies receive thousands of requests each year and a single disclosure can involve hundreds, if not thousands of records. When the agency fails to timely or inadequately respond they face penalties, fees and quite possibly legal action. All of which cause a significant financial and operational impact on the agency.
Yet, many agencies continue to address their disclosure obligations with outdated technology. At the local level there is often no technology in place at all, not to control and manage the intake of PRRs and the workflow of handling them and certainly not for the collection and review of responsive records.
As folks in the legal industry can attest, the use of technology has changed the practice of law, especially as it relates to the discovery process. Which begs the question, why should the Freedom of Information disclosure process be any different. In this webinar we will discuss the similarities between discovery and public records request and how agencies can improve their disclosure backlog and reduce risks by implementing some of the best practices and technologies used by eDiscovery experts.
Take-aways from the webinar:
- How FOI requests are similar, but at time even more complex than a discovery request.
- How the EDRM parallels the disclosure process.
- Why eDiscovery tools can and should be utilized by agencies for a more efficient disclosure process.
- How successful agencies are incorporating technology for both litigation and disclosure needs.
Johnson County, Kansas
Tami Fasching is an IT Career professional with over thirty years’ experience in all phases of software projects. In her current role as a Business Analyst, Tami helps her clients define their business problems, develop business cases, and identify solution requirements, before assisting them through the vendor selection and software implementation process. Last year, she worked with representatives from HR, Legal and Law Enforcement to select and implement an enterprise discovery system that meets their diverse business and security needs.
Johannes C. Scholtes, Ph.D.
Chairman and Chief Strategy Officer
Johannes C. Scholtes, professor and holder of the Extraordinary Chair in Text Mining in the Artificial Intelligence group at the University of Maastricht and CSO of ZyLAB. Johannes C. Scholtes, Ph.D. is Chairman and Chief Strategy Officer of ZyLAB. Scholtes, who was the company’s President and CEO from 1989 to 2009, shaped ZyLAB as an Information Management powerhouse across the globe. With his leadership and vision, ZyLAB is a partner for the United Nations War Crime Tribunals, FBI-Enron investigations, and the United States White House Executive Office of the President. Before joining ZyLAB, Scholtes was a lieutenant in the intelligence department of the Royal Dutch Navy. Scholtes holds a Master of Science degree in Computer Science from Delft University of Technology and a Ph.D. in Computational Linguistics from the University of Amsterdam. As of 2008, he holds the Extraordinary Chair in Text Mining from the Department of Data Sciences and Knowledge Engineering in the Artificial Intelligence group at the University of Maastricht.
Senior Consultant – Legal Technologies
Brenda Dodd is a Certified eDiscovery Specialist who has well over twenty years of experience in litigation consulting and eDiscovery management in both law firms and corporate environments where she has been instrumental in defining best practices and procedures for designing and utilizing a technology strategy for cost-effective and efficient management of electronically stored information.Prior to joining ZyLAB, Brenda served as the internal eDiscovery process and policy thought leader at PNC Bank, one of the United States largest financial institutions, where she was responsible for the implementation of the bank’s best practices and strategies for litigation readiness and electronic discovery, as well as the development of information governance procedures as it related to document retention and legal hold requirements. During her career, Brenda has held senior positions providing eDiscovery project management and consultation related to designing, implementing and managing internal eDiscovery programs and practice support technology for the pharmaceutical and retail industries as well as other software and service providers.
Mary Mack, CEDS
Mary Mack is a long-time industry expert with over 25 years of experience and leadership to her credit. Under her leadership, ACEDS furthers its commitment of building an international community of e-discovery practitioners for the exchange of training, certification, professional development and networking. Mack is known for her strength in relationship and community building, as well as for the depth of her e-discovery knowledge. Before joining ACEDS, Mary was the Enterprise Technology Counsel for ZyLAB, a global eDiscovery and Intelligent Information Governance software company focused on helping organizations insource eDiscovery to reduce legal spend and prevent privacy breaches and IP leakage. Prior to eDiscovery, Mary designed, coded, tested and maintained mission critical enterprise systems for banks, health insurers and pharmaceutical companies. Certified in eDiscovery, security, access and identity management, forensics and computer telephony, Mary is admitted to the Illinois bar and a graduate of Northwestern University School of Law. Mary is the author of A Process of Illumination: The Practical Guide to Electronic Discovery and the co-editor of Thomson Reuters West’s eDiscovery for Corporate Counsel.